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Published:
2022-04-04 17:04:16 UTC
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Banner of a paper airplane emerging from an envelope with the words 'OTW Newsletter: Organization for Transformative Works

I. GOVERNANCE

The Board of Directors, Elections, and Volunteers & Recruiting worked together in March to update the eligibility requirements for future Board elections. Volunteers no longer have to hold a "staff" position to run for Board: any volunteer who has served for 9 months in the past year is eligible. You can read the full eligibility requirements on our website.

The Election Timeline will be available in early May. Here’s a sneak peek: the candidacy deadline is June 17th. The last day to become a member to vote will be June 30th. And the election will be held August 12th through the 15th.

Meanwhile, the Board has made progress in its search for a Diversity Consultant Research Officer and has begun interviewing candidates! A public Board meeting was held on April 2nd on Discord.

II. AT THE AO3

Accessibility, Design & Technology has been working on upgrading to Rails 6 and posted release notes for versions 0.9.310 to 0.9.313, spanning approximately four months. Meanwhile, Open Doors completed the import of Big Block of Cheese, a West Wing fanfiction archive, and announced two upcoming imports: The Library of Moria, a Tolkien fanfiction and fanart archive, and Animators Inc., an Anita Blake: Vampire Hunter fanfiction archive.

In February, Tag Wrangling wrangled more than 280,000 tags were wrangled, more than 650 per active wrangler, and Policy & Abuse received over 2,000 tickets, which is a little more than its usual. On the other hand, Support at the time of this writing was on track to receive about 1,300 tickets in March and has continued working on taking over a few more types of tickets from Policy & Abuse to help with their workload.

III. ELSEWHERE AT THE OTW

In March, Legal joined allies in opposing U.S. trademark legislation that would harm online marketplaces. This was a continuation of advocacy work Legal discussed and posted about in February. The legislative process continues regarding this bill and other things that fans care about, and the OTW is glad to have added its voice to the voices of scores of companies, academics, and constituents, which we hope will continue to be heard throughout the process.

TWC released No. 37, "Fandom Histories," guest edited by Philipp Dominik Keidl and Abby S. Waysdorf, on March 15, 2022. Several new production people began with this issue, and we welcome them! Finally, the Fanhackers blog has begun a Meet the Volunteer series spotlighting the work of its volunteers.

IV. IT’S ALL ABOUT THE PEEPS

From 24 February to 24 March, Volunteers & Recruiting received 71 new requests, and completed 70, leaving us with 21 open requests (including induction and removal tasks listed below).

As of 24 March 2022, the OTW has 918 volunteers. \o/ Recent personnel movements are listed below.

New Open Doors Volunteers: Yrindor (Chair Assistant), Cyn (Import Assistant), Anyawen, Emma M, Joanna Pernick, knitwell, Lynn McCullough, Taylor Faires, and 3 other Administrative Volunteers
New Translation Volunteers: A_I, Rucha, Sho, and 3 other Translators

Departing AO3 Documentation Volunteers: Taylor Brianne (Editor)
Departing Fanlore Volunteers: 1 Policy & Admin Volunteer
Departing Open Doors Volunteers: 1 Import Assistant
Departing Tag Wrangler Volunteers: 3 Tag Wranglers
Departing Translation Volunteers: 2 Translators

For more information about the purview of our committees, please access the committee listing on our website.


The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

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Published:
2022-03-22 17:02:13 UTC
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Five Things an OTW Volunteer Said

Every month or so the OTW will be doing a Q&A with one of its volunteers about their experiences in the organization. The posts express each volunteer's personal views and do not necessarily reflect the views of the OTW or constitute OTW policy. Today's post is with Julie Bozza, who volunteers as an Open Doors administrative volunteer.

How does what you do as a volunteer fit into what the OTW does?

I work with the Open Doors Committee “to protect and preserve at-risk fanworks of all kinds”, which fits neatly into the OTW’s interest in “providing access to and preserving the history of fanworks and fan culture in its myriad forms”.

Technology changes, corporations are at cross-purposes with fandom, apps come and go -- but the OTW is here for the long haul, and Open Doors can help if your fanwork archives need a safe new home.

What is a typical week like for you as a volunteer?

We have an informal online meeting once a week to work together and catch up on shared projects. Our committee crosses several time zones, which can make things tricky! I’m in Australia, so the meeting tends to fall on my Sunday mornings. Coffee is an essential part of the process!

There is a lot to learn, and every incoming archive is different, so we use the meeting to ask questions and share our knowledge and experience. We often learn from each other by walking through a new task in tandem with a more experienced colleague.

I tend to devote the rest of my Sunday to Open Doors work, and then if anything urgent pops in during the week, I give it what time I can.

Typical tasks include working with archive owners (via email), answering queries from creators whose works are being imported, organising data about an archive’s fanworks and tags (via spreadsheets) -- and occasionally performing actual imports!

Some of our imports are semi-automated, with the hard work done by our technical team to adapt the archive’s database into something we can upload directly to the AO3. But other archives need to be manually imported, which involves a lot of copying-and-pasting. The archivists and their friends are usually responsible for that task, but our team pitches in and helps when we can, with any part of these processes.

My favourite day job involved working as a technical writer, so it’s great to now use those skills for the benefit of Open Doors, in helping to document our processes. I generally do that outside of meeting times, so I can concentrate!

What made you decide to volunteer?

I love the AO3, and have been posting my fanworks to it since 2010. I decided to post some of my earlier works, too, for the sake of preservation. It was an interesting process, to see what had changed and what had stayed the same in my writing. It was also great to revisit some old fannish loves! I finished that process in early 2020 -- and happened to notice that Open Doors was recruiting.

I’d been a bit shy of applying to volunteer for the OTW before, but this seemed like perfect timing. Having just “protected and preserved” my own fanworks, and finding it a useful task, I figured why not help do that on a larger scale for fandom…?

What has been your biggest challenge doing work for the OTW?

Probably just restraining myself from doing too much! A personal trait which I’m not very good at managing, especially when working remotely.

But I haven’t found anything in the OTW challenging in a bad way. The Open Doors team are a delight to work with, and colleagues on other committees have been friendly and helpful. (I think it makes a difference that we all actually want to be here.) Our processes are well documented, and we make good use of various apps. I’ve had to learn new stuff, but that’s a good thing! A challenge, but not too challenging, if you see what I mean. The kind of challenge I appreciate.

What fannish things do you like to do?

Mostly I’m a writer, and have the fanfic to prove it! Back in pre-Internet days I also enjoyed editing and publishing fanzines, and I do miss that aspect of fandom. I enjoy updating Fanlore, if I find any empty spots I can usefully fill. And I have a couple of fannish websites, one about my favourite actor, and another about filming locations for a certain TV show.

Otherwise, I read books, and watch TV and film. I don’t think I’ve ever done that passively. I’ve always approached these things in fannish ways -- actively engaging with content in that enthusiastic way, so that it serves as a source of inspiration and imagination. It’s a way of life! It’s definitely part of my identity.

Which makes me happy to be a small part of the OTW. No doubt we are a hugely diverse bunch -- but we are, if I may be so bold, my kind of people.


Now that our volunteer’s said five things about what they do, it’s your turn to ask one more thing! Feel free to ask about their work in the comments. Or if you'd like, you can check out earlier Five Things posts.

The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

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Published:
2022-03-20 22:32:39 UTC
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The last few releases focused on maintenance and our road to internationalization. We additionally made it possible to opt in or out of gifts.

A special thank you to first-time contributors Arianna Story, Brian Austin, Jesse Weinstein, keziah, weeklies!

Credits

  • Coders: Ariana, Arianna Story, bird, Brian Austin, Cesy, cosette, Daroc Alden, james_, Jesse Weinstein, Kate Boyd, keziah, korrien, redsummernight, Rudolf M. Schreier (ThePadawan), Sarken, ticking instant, weeklies
  • Code reviewers: Lara_S, redsummernight, Sarken, ticking instant
  • Testers: CJ Record, Frost The Fox, GoldenFalls, Heleen, james_, Laure Dauban, lydia-theda, Maine, Nary, Priscilla, Qem, redsummernight, Ridicully, Runt, Sammie Louise, Sarken, Teyke

Details

0.9.310

Update from Elasticsearch 6 to 7, deployed on November 24, 2021.

  • [AO3-5671] – We updated Elasticsearch to version 7.15.

0.9.311

A couple of quick and boring-yet-necessary changes, deployed on December 5, 2021.

  • [AO3-6263] – We made SSL for SMTP configurable so sending mail wouldn’t error when we updated Debian.
  • [AO3-6260] – We removed some configuration and setup files for a service we no longer use to run automated tests.

0.9.312

Assorted bug fixes and improvements, with some progress on internationalization, deployed on January 6, 2022.

  • [AO3-6262] – We installed the rails-i18n gem so we’d have pluralization rules for all languages and would stop getting errors about missing keys.
  • [AO3-6225] – When you change your account’s email address, you have to enter the address twice to make sure you didn’t make a typo. It used to require the capitalization of the addresses to match, which was taking things to a bit of an extreme; now it won’t complain if the capitalization doesn’t match.
  • [AO3-6189] – We stopped setting the time zone in the backend when displaying gift exchanges and prompt memes, because it was contributing to dates displaying inconsistently. Now dates may still display inconsistently, but for different reasons. Progress!
  • [AO3-6161] – The form for uploading an icon says your icon has to be in png, jpeg or gif formats, but it was still letting bmp files be uploaded. We’ve fixed that.
  • [AO3-5926] – If you deleted the first chapter of a two-chapter work, the remaining chapter would continue to be called “Chapter 2.” We’ve made sure it gets renumbered properly.
  • [AO3-6132] – We added user IDs to series blurbs to make it easier to hide or highlight series based on their creators.
  • [AO3-6093] – We’ve made it so translations of news posts will automatically inherit the tags used on the English version, eliminating the need for translation uploaders to copy the information manually.
  • [AO3-6261] – We had an outdated link for contacting the Open Doors team in a few places, so we’ve updated it.
  • [AO3-6270] – We bumped our version of the Elasticsearch gem up to 7.16.1, since that’s the version we were actually using.

0.9.313

Opting in or out of gifts, plus assorted bug fixes and cosmetic changes, deployed on Feb 6, 2022.

  • [AO3-6269] – When you have invitations to share, you have to select which one you want to send. However, the labels and buttons for doing this weren’t coded accessibly. We’ve fixed that.
  • [AO3-6190] – We started using the Rails time zone for work and chapter date calculations. They were previously using the servers’ time zone, which resulted in some fun date-related bugs when posting between the hours of midnight and 04:00 UTC.
  • [AO3-5754] – If you didn’t enter enough text when trying to reply to a comment from the homepage, the error message would be partially covered by the buttons for submitting the comment or closing the form. We’ve uncovered it so you can read it.
  • [AO3-5718] – URLs with non-ASCII characters were giving timeout errors when citing related works or creating bookmarks of external works, so we’ve fixed that.
  • [AO3-5246] – If you try to access a restricted work while logged out, the page would link to the account creation page even if account creation was off. We’ve made sure it’ll have the correct information regardless of the site’s current settings.
  • [AO3-5127] – Mystery work blurbs were listing all unrevealed collections the work was in, even moderated collections where it was pending approval. We’ve made it so it will only list approved collections.
  • [AO3-6258] – We changed the subject of the email sent after creating an account.
  • [AO3-6242] – Policy & Abuse can now search invitation requests by IP address.
  • [AO3-6257] – We made it possible for users to opt in or out of gifts.
  • [AO3-5867] – To make our translators’ lives a bit easier, we made some changes to how co-creator and Open Doors emails are coded.
  • [AO3-5619] – Because our Policy & Abuse team handles more than abuse reports, we’ve changed the old “Report Abuse” link text in the footer and site map to say “Policy Questions & Abuse Reports” instead.
  • [AO3-6231] – We updated the help text for the “Turn off emails about collections” preference.
  • [AO3-6249] – The “Pseuds” link in Dashboard menu would switch to displaying the person’s username on pages other than the Dashboard. Now it’ll just say “Pseuds” all the time.
  • [AO3-6182] – We tidied up the code for collection items by making their approval status attributes into enums.
  • [AO3-4037] – We had tons of errors in Resque due to trying to send email for comments that were nonexistent (e.g., because they hadn’t been fully saved to the database yet or because they’d been quickly deleted). This was making it hard to see other important errors, so we’ve made it retry sending the email three times (in case the database just wasn’t updated) and then fail silently.
  • [AO3-6227] – If the creator of a work in your History deleted said work, the lingering information wasn’t being styled correctly, nor was it getting immediately removed when you deleted it from your history. We fixed both of these things in one fell swoop by putting back a CSS class we’d accidentally removed.
  • [AO3-6289] – We resolved some Brakeman warnings about permitted parameters in several URLs.

 

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Spotlight on Open Doors

Animators Inc., an Anita Blake: Vampire Hunter fanfiction archive, is being imported to the Archive of Our Own (AO3).

In this post:

Background explanation

Animators Inc. / Anita Blake Puddu's Site was the biggest Italian community about Anita Blake, opened by Puddu in 2007. The old website has now been closed for some years (since 2015), and after a lot of "wouldn't it be beautiful if our terrific fanfiction were still online?", its members finally decided to find a new home for their works, to keep the material available for their own comfortable use and for the enjoyment of the masses.

The purpose of the Open Doors Committee’s Online Archive Rescue Project is to assist moderators of archives to incorporate the fanworks from those archives into the Archive of Our Own. Open Doors works with moderators to import their archives when the moderators lack the funds, time, or other resources to continue to maintain their archives independently. It is extremely important to Open Doors that we work in collaboration with moderators who want to import their archives and that we fully credit creators, giving them as much control as possible over their fanworks. Open Doors will be working with Puddu, Flora and Rubina to import Animators Inc. into a separate, searchable collection on the Archive of Our Own. As part of preserving the archive in its entirety, all fanfiction currently in Animators Inc. will be hosted on the OTW's servers, and embedded in their own AO3 work pages.

We will begin importing works from Animators Inc. to the AO3 after March.

What does this mean for creators who have work(s) on Animators Inc.?

We will send an import notification to the email address we have for each creator. We'll do our best to check for an existing copy of any works before importing. If we find a copy already on the AO3, we will invite it to the collection instead of importing it. All works archived on behalf of a creator will include their name in the byline or the summary of the work.

All imported works will be set to be viewable only by logged-in AO3 users. Once you claim your works, you can make them publicly-viewable if you choose. After 30 days, all unclaimed imported works will be made visible to all visitors. We will then permanently close down the site.

Please contact Open Doors with your Animators Inc. pseud(s) and email address(es), if:

  1. You'd like us to import your works, but you need the notification sent to a different email address than you used on the original archive.
  2. You already have an AO3 account and have imported your works already yourself.
  3. You’d like to import your works yourself (including if you don’t have an AO3 account yet).
  4. You would NOT like your works moved to the AO3.
  5. You are happy for us to preserve your works on the AO3, but would like us to remove your name.
  6. You have any other questions we can help you with.

Please include the name of the archive in the subject heading of your email. If you no longer have access to the email account associated with your Animators Inc. account, please contact Open Doors and we'll help you out. (If you've posted the works elsewhere, or have an easy way to verify that they're yours, that's great; if not, we will work with the Animators Inc. archivists to confirm your claims.)

Please see the Open Doors Website for instructions on:

If you still have questions...

If you have further questions, visit the Open Doors FAQ, or contact the Open Doors committee.

We'd also love it if fans could help us preserve the story of Animators Inc. on Fanlore. If you're new to wiki editing, no worries! Check out the new visitor portal, or ask the Fanlore Gardeners for tips.

We're excited to be able to help preserve Animators Inc.!

- The Open Doors team and Puddu, Flora and Rubina.


The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

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Published:
2022-03-13 16:50:00 UTC
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Banner of a paper airplane emerging from an envelope with the words 'OTW Newsletter: Organization for Transformative Works

I. INTERNATIONAL FANWORKS DAY

Thanks to everyone who participated in our eighth annual International Fanworks Day this past February 15! Communications kicked off celebrations with a remix fanworks challenge, Feedback Fest, and Discord games and chat, and the festivities continued through the end of the week with Fanlore's IFD Fanlore Challenge, which involved different editing challenges every day. Thanks to the OTW volunteers who helped mod the chat! You can find the fan-written lyrics generated during Lyrics Round Robin on the OTWCommunications_IFD AO3 account.

II. AT THE AO3

Accessibility, Design & Technology introduced a new preference to disallow gift works from other users, as well as a host of bug fixes and performance improvements. AD&T has also been working closely with Translation on internationalization efforts and with Policy & Abuse on anti-harassment measures. Meanwhile, Open Doors completed the manual import of The Croft Codex, a Tomb Raider fanfiction archive.

Policy & Abuse received 3,100 tickets in January, a slight increase from the average, while Support's ticket numbers are about on par with those from 2021. Both teams look forward to starting recruitment again soon to help with these tickets.

In January, Tag Wrangling handled more than 540,000 new tags--a rate of more than 1,100 per active wrangler! In other news, in order to try to avoid potential confusion with an upcoming television show, wranglers had to take the very unusual step of turning off wrangling for several hours in order for Tag Wrangling Supervisors to rename the oldest -- and one of the largest! -- fandom tags in the Archive to a less ambiguous format. We hope all users enjoy the freshly disambiguated Supernatural (TV 2005) fandom tag.

III. ELSEWHERE AT THE OTW

February was a very busy month for Legal! Legal committee members submitted a comment to the Hong Kong Government in response to its call for input regarding changes to its Copyright Ordinance. Enormous thanks to the many Hongkongers who wrote with their stories in response to Legal's invitation! Legal also worked with Communications to make a public post about three current U.S. legal issues to watch. On one of those issues—-the U.S. Copyright Office’s process for considering Technological Protection Measures—-Legal committee member Rebecca Tushnet participated directly in the Copyright Office roundtable on behalf of OTW, and Legal will be continuing to participate as things develop.

Systems has started its hardware purchasing for 2022, while TWC is readying No. 37, "Fandom Histories," guest edited by Philipp Dominik Keidl and Abby Waysdorf, to be released on March 15, 2022. TWC's new editors, Mel Stanfill & Poe Johnson, have updated article types and word-length guidelines. Communications has also updated the OTW's press graphics, which you can find on the OTW website, to include statistics through the end of 2021.

IV. IT’S ALL ABOUT THE PEEPS

From 24 January to 24 February, Volunteers & Recruiting received 103 new requests, and completed 96, leaving us with 23 open requests (including induction and removal tasks listed below).

New Fanlore Volunteers: Dae, Joanna Pernick, shiningpaperclip, and 4 other Fanlore Policy & Admin Volunteers
New Open Doors Volunteers: 1 Import Assistant
New Tag Wrangler Volunteers: ArianaR (Tag Wrangling Supervisor) and Roissy (Tag Wrangling Supervisor)

Departing Open Doors Volunteers: 1 Administrative Volunteer
Departing Support Volunteers: 2 Support Volunteers
Departing Tag Wrangler Volunteers: Ark, Ffwydriad, Luin, Megan S, MilenaDaniels and 12 other Tag Wrangling Volunteers
Departing Translation Volunteers: Eva P and 1 other Translator
Departing Volunteers & Recruiting Volunteers: Darcy Lindbergh

For more information about the purview of our committees, please access the committee listing on our website.


The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

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Published:
2022-03-09 18:04:14 UTC
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OTW recruitment banner by Blair

Would you like to assist AO3 users by resolving complaints? Would you like to wrangle AO3 tags? Can you read and translate from Chinese to English? The Organization for Transformative Works is recruiting!

We're excited to announce the opening of applications for:

  • Policy & Abuse Volunteer - closing 16 March 2022 at 23:59 UTC
  • Tag Wrangling Volunteer - closing 16 March 2022 at 23:59 UTC or after 120 applications are received
  • Tag Wrangling Volunteer (Chinese) - closing 16 March 2022 at 23:59 UTC or after 30 applications are received

We have included more information on each role below. Open roles and applications will always be available at the volunteering page. If you don't see a role that fits with your skills and interests now, keep an eye on the listings. We plan to put up new applications every few weeks, and we will also publicize new roles as they become available.

All applications generate a confirmation page and an auto-reply to your e-mail address. We encourage you to read the confirmation page and to whitelist our email address in your e-mail client. If you do not receive the auto-reply within 24 hours, please check your spam filters and then contact us.

If you have questions regarding volunteering for the OTW, check out our Volunteering FAQ.

Policy & Abuse Volunteers

The AO3 Policy & Abuse Committee is dedicated to helping users deal with the various situations that may arise. We also handle any complaints that come in about content uploaded to the Archive of Our Own. The team determines if complaints are about legitimate violations of the Terms of Service, and what to do about them if they are; our major goals are to adhere to the TOS, to make our reasoning and processes as clear and transparent as possible, and to keep every individual case completely confidential. We work closely with other AO3 related committees such as Support.

We are seeking people who are self-motivated, are patient in rephrasing explanations, can make and document decisions, cooperate within and outside of their team, and ask for help when it's needed. Volunteers need to be able to handle complex and sometimes-disturbing content, and must be able to commit a sufficient amount of time to the team on a regular basis.

Policy & Abuse volunteers are required to spend a considerable amount of time training for this role, and to regularly put in at least several hours a week performing various committee tasks. Please be sure you can handle the workload before applying.

Please note: You must be 18+ in order to apply for this role.

Applications are due 16 March 2022 23:59 UTC

Tag Wrangling Volunteer

The Tag Wranglers are responsible for helping to connect and sort the tags on AO3! Wranglers follow internal guidelines to choose the tags that appear in the filters and auto-complete, which link related works together. (This makes it easier to browse and search on the archive, whether that’s Shěn Wēi/Zhào Yúnlán with ABO Dynamics, Pepper Potts/Tony Stark with angst, g-rated Rose Lalonde/Kanaya Maryam fluff, or Jeon Jungkook & Kim Taehyung | V Are Childhood Friends.)

If you’re an experienced AO3 user who likes organizing, working in teams, or excuses to fact-check your favorite fandoms, you might enjoy tag wrangling! To join us, click through to the job description and fill in our application form. There will also be a short questionnaire that will help us assess whether you have the skills and attributes that will lead to your success in this role.

Please note: You must be 18+ in order to apply for this role. For this role, we’re currently looking for wranglers for specific fandoms only, which will change each recruitment round. Please see the application for which fandoms are in need.

Wranglers need to be fluent in English, but we welcome applicants who are also fluent in other languages, especially af Soomaali (Somali), Bahasa Indonesia (Indonesian), Español (Spanish), Filipino, Italiano (Italian), Polski (Polish), Português, Tiếng Việt (Vietnamese), ไทย (Thai) and 中文 (Chinese - we welcome all dialects) — but help with other languages would be much appreciated!

Applications will close 16 March 2022 at 23:59 UTC or after 120 applications are received.

Tag Wrangling Volunteer (Chinese)

The Tag Wranglers are responsible for helping to connect and sort the tags on AO3! Wranglers follow internal guidelines to choose the tags that appear in the filters and auto-complete, which link related works together. (This makes it easier to browse and search on the archive, whether that’s Shěn Wēi/Zhào Yúnlán with ABO Dynamics, Pepper Potts/Tony Stark with angst, g-rated Rose Lalonde/Kanaya Maryam fluff, or Jeon Jungkook & Kim Taehyung | V Are Childhood Friends.)

If you're a fluent Chinese speaker who likes organizing, working in teams, or excuses to fact-check your favorite fandoms, you might enjoy tag wrangling! To join us, click through to the job description and fill in our application form. There will also be a short questionnaire that will help us assess whether you have the skills and attributes that will lead to your success in this role.

Please note: You must be 18+ in order to apply for this role. We’re currently looking for applicants who are fluent in both English and Chinese (Traditional and Simplified both welcome). The work will involve both regular Tag Wrangling work and translating tags from Chinese into English.

Applications will close 16 March 2022 at 23:59 UTC or after 30 applications are received.

Apply at the volunteering page!

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Library of Moria header, a black and white image of Legolas with the archive's title.

The Library of Moria, a Tolkien slash, femslash, gen, and RPF fanfiction and fanart archive, is being imported to the Archive of Our Own (AO3).

In this post:

Background explanation

The Library of Moria was founded in 2002 as one of the first Lord of the Rings archives, but quickly grew in scope and popularity. The archivists have lovingly kept the Library of Moria running for nearly two decades, but with the announcement that the eFiction software that runs the archive will not be updated, they realize it is only a matter of time before the archive is rendered unusable. They are moving the archive to the AO3 to ensure that it stays online for all of those who have enjoyed it over the years to revisit for decades more.

The purpose of the Open Doors Committee’s Online Archive Rescue Project is to assist moderators of archives to incorporate the fanworks from those archives into the Archive of Our Own. Open Doors works with moderators to import their archives when the moderators lack the funds, time, or other resources to continue to maintain their archives independently. It is extremely important to Open Doors that we work in collaboration with moderators who want to import their archives and that we fully credit creators, giving them as much control as possible over their fanworks. Open Doors will be working with Talullah, Azzy and Half Elf Lost to import the Library of Moria into a separate, searchable collection on the Archive of Our Own. As part of preserving the archive in its entirety, all images currently in the Library of Moria will be hosted on the OTW's servers, and embedded in their own AO3 work pages. Eventually links to the old site will redirect to the collection on AO3, which can be searched and filtered in order to locate individual imported works.

We will begin importing works from the Library of Moria to the AO3 after March.

What does this mean for creators who have work(s) on the Library of Moria?

We will send an import notification to the email address we have for each creator. We'll do our best to check for an existing copy of any works before importing. If we find a copy already on the AO3, we will invite it to the collection instead of importing it. All works archived on behalf of a creator will include their name in the byline or the summary of the work.

All imported works will be set to be viewable only by logged-in AO3 users. Once you claim your works, you can make them publicly-viewable if you choose. After 30 days, all unclaimed imported works will be made visible to all visitors. We will then permanently close down the site.

Please contact Open Doors with your Library of Moria pseud(s) and email address(es), if:

  1. You'd like us to import your works, but you need the notification sent to a different email address than you used on the original archive.
  2. You already have an AO3 account and have imported your works already yourself.
  3. You’d like to import your works yourself (including if you don’t have an AO3 account yet).
  4. You would NOT like your works moved to the AO3.
  5. You are happy for us to preserve your works on the AO3, but would like us to remove your name.
  6. You have any other questions we can help you with.

Please include the name of the archive in the subject heading of your email. If you no longer have access to the email account associated with your Library of Moria account, please contact Open Doors and we'll help you out. (If you've posted the works elsewhere, or have an easy way to verify that they're yours, that's great; if not, we will work with the Library of Moria archivists to confirm your claims.)

Please see the Open Doors Website for instructions on:

If you still have questions...

If you have further questions, visit the Open Doors FAQ, or contact the Open Doors committee.

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Published:
2022-02-25 16:55:17 UTC
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Five Things an OTW Volunteer Said

Every month or so the OTW will be doing a Q&A with one of its volunteers about their experiences in the organization. The posts express each volunteer's personal views and do not necessarily reflect the views of the OTW or constitute OTW policy. Today's post is with Akima Ras, who volunteers as a Translation volunteer for Team Persian.

How does what you do as a volunteer fit into what the OTW does?

One of the missions of the OTW is to make fannish content and community more accessible for people around the world. By volunteering as a translator for Team Persian, and the Translation Committee as a whole, I believe that we’re helping to make everything feel easier and simpler to use. In the future, it can become a space that might feel closer to home for those who, for a variety of reasons, don’t or can’t live in their home countries anymore. Aside from that, I’m also a staffling for our Webs Committee, who fights WordPress alongside other Webs staff to maintain OTW’s website and tries to get it to behave when other committees need technical assistance.

What is a typical week like for you as a volunteer?

Due to my mostly nonexistent schedule, I don’t really have a typical week. When I actually manage to sit down unbothered behind my laptop, in the early hours of the morning, I tackle a variety of responsibilities based on my mood and how nigh the due date is. It’s usually the translation task I’m assigned, followed by doc managing ones collecting dust 90% of the time. That means preparing around three or so dozen docs for translation, which can sometimes seem like a daunting project to tackle. To mix things up sometimes, I check OTW’s main website and its relatives to see if they require updates, then switch to our internal task boards to do some housekeeping.

What made you decide to volunteer?

It seems like such a long time ago, [laughs], but when I first decided to volunteer, I actually noticed the recruitment post on AO3 for the very first time. I usually didn’t pay that part of the page much heed, and if I did, it was no more than a cursory glance, but for some reason, it caught my eye that time, and I clicked the link. That somehow led me to the Translation Committee world map, and I noticed that there are no peeps from my country nor any who translate from English to Persian.

That was the reason. The realization that it felt like giving back to the community that had given so much to me, in a way, came later. In the beginning, seeing that map and noticing that there was no team Persian somehow made me wonder if OTW would want to have their site translated to my mother tongue. I contacted our Volunteers & Recruitment Committee, I assume, asking if they would be interested in that, and to my utmost surprise— because there were no translator recruitments back then — they said yes. And the rest, as they say, is history.

What has been your biggest challenge doing work for the OTW?

Actually, the experience has been so new, exciting, and rewarding that I can’t come up with a response for this one. I mean, I can talk about how difficult it is to find the equivalent of pinch-hitter (a term for a stand-in writer in challenges) in the Persian language (there are none); or I can talk about the untamable navigation menus of OTW’s website which, regardless of one’s tinkering method, remain three lines long and overflowing with random pages with long, long names. But it’s all part of volunteering for OTW.

P.S. In hindsight, maybe the latter can actually qualify as a challenge. Those hours and days that I believed that I had broken the site by fixing the ones for our three or so dozen languages were very stressful.

What fannish things do you like to do?

I’ve always loved stories and books, so reading fanfiction is a favorite pastime. I’m also an avid consumer of fanart on Tumblr and Deviant Art, and fanvids from the fandoms I’m interested in. That said, whenever my muses grace me with their presence, and real life allows, I write fics to give back to the fandom, appreciate other writers, give gifts to friends, and pen stories that I’d like to read.


Now that our volunteer’s said five things about what they do, it’s your turn to ask one more thing! Feel free to ask about their work in the comments. Or if you'd like, you can check out earlier Five Things posts.

The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

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